The Hawaii State Legislature has the ability to award grants funded by State funds under Hawaii Revised Statutes, Chapter 42F. The Chapter 42F Grants (frequently known as “Grants-in-Aid” or GIAs) are awarded for two types of requests:
- Capital Improvement Projects (CIPs) to construct and/or repair buildings and other facilities.
- Operating funds to support programs.
In the appropriation legislation, the Legislature designates which executive department agency will administer and oversee each of the appropriations. The complete lists of GIAs funded by the 2016 Legislature in the Fiscal Year 2017 budget (Act 122, Session Laws of Hawaii 2016) are here: CIP Operating
Appropriations with the OCS program code of LBR903 have been assigned to the Office of Community Services (OCS) for administering and overseeing. OCS follows State laws, rules, policies, and other requirements to manage GIAs.
- Forms. Several forms are referenced in our Policies and Procedures documents:
- Form F (8/15). This is a standard form provided to all State agencies by the Department of Budget and Finance (B&F) in order to release Chapter 42F (GIA) funds.
- Form PAB
- Operating Grant Forms
- CIP Grant Forms
- Additional Information:
- Hawaii Revised Statutes, Chapter 42F – Grants and Subsidies
- CIP Substantial Completion Checklist
The Fiscal Year 2017 budget included 25 GIAs for administration by DLIR/OCS as follows:
- Development of a “Volunteer Apparatus Garage” – (Anekona Ouli Kanehoa VFD Company)
- Improvements at three (3) Boy Scout Camps – (Boy Scouts of America, Aloha Council)
- Funding to build the Korean Cultural Center – (Hawaii Korean Cultural Center)
- Restore & maintain the Historic Hawaii Palama Fire Station – (Hawaii Professional Firefighters Foundation)
- Construction of a Spay Neuter Clinic – (Hawaiian Humane Society)
- Development of an Art Learning Center – (Honolulu Academy of Arts)
- Restore the Kaupo School as a Community Center – (Kaupo Community Association, Inc.)
- Elevator Renovation and Handicap Accessibility Improvements – (Lanakila Pacific – * Transferred to DAGS)
- Construction of a New Island Heritage Gallery – (Lyman House Memorial Museum)
- Purchase a Mobile Pet Wellness Clinic – (Poi Dogs & Popoki)
- Develop a Program and Training Center, Multi-Purpose Facility and Fitness Building – (Special Olympics Hawaii, Inc.)
- Planning and Designing a 442nd Legacy Center – (The 442nd Veterans Club – * Transferred to DoD)
- Infrastructure Improvements for the Filipino Community Center – (The Filipino Community Center, Inc.)
- Phase 1 Restoration of the Historic Waipahu Smokestack – (YMCA of Honolulu)
- Renovate Architectural Elements of YWCA’s Laniakea Headquarters – (Young Women’s Christian Association of Oahu)
- Start Up Funds for Rainbow Falls Botanical Garden and Visitor Center – (Hawaii County Economic Opportunity Council)
- Language Arts Multicultural Program (LAMP) for 3rd and 4th Graders – (Hawaii County Economic Opportunity Council)
- Develop a Multi-Site Contemporary Art Exhibition and Educational Public Programming – (Honolulu Biennial Foundation)
- Feasibility of Growing Rice in Taro Fields to Ease Taro Depredation – (Ho’opulapula Haraguchi Rice Mill)
- Coordination of Environmental Education, Beautification and Litter Prevention in Hawaii – (Keep the Hawaiian Islands Beautiful)
- Develop Cultural Exhibition and Programming of Kona’s Historical Events – (Kona Historical Society)
- Travel Expenses to Choirs of America Anaheim Festival – (Maui High School Band Booster Club)
- Preserve, Perpetuate and Share the Legacy Of Americans of Japanese Ancestry in the U.S. Armed Forces in World War II – (Nisei Veterans Legacy Center)
- Kuhio Park Terrace Community Teen Program – (Parents and Children Together)
- Senior Services for Waikiki Elders – (Waikiki Community Center, Inc.)
Frequently Asked Questions (FAQs):
Q: My organization was awarded a GIA. How do we access the funds?
A: There are three major steps to accessing GIA funds:
- Release of Funds. Your Expending Agency needs to (1) work with the Attorney General to verify that your organization meets the legal standards for being awarded a GIA and (2) work with the Department of Budget & Finance to complete due diligence by processing a “Form F” to request release of funds. Please work with your Expending Agency to compile the information needed.
- Contracting. Once your Expending Agency is authorized to access the GIA funds (i.e., the release is approved), a contract can be executed. The contract will include standard terms & conditions for State contracts. All GIA contracts allow for a 12 month period of performance from the execution date.
- Contract Execution. Once the contract is executed, your organization can expend funds and request reimbursement under the contract. Please submit your program reports and reimbursement requests in a timely manner. It takes 2 – 4 weeks for a check to be issued.
Q: When can my organization start spending money?
A: The State will reimburse your organization for expenses incurred for the project during the period of performance of the contract. Advances of State funds are not permitted.